Accounting Assistant-Accounts Receivable

GENERAL FUNCTION:

Under direct supervision, process all payments into financial system.

 

RESPONSIBLE TO:  Controller

QUALIFICATIONS:

  • AA degree in accounting and 3 years' general office procedures with two of those years in an integrated computerized account receivable environment. Experience may substitute for education on a year-for-year basis.

  • Good verbal and written communication skills with proper spelling and grammar. Proficient in basic math skills, ten-key by touch.

  • Proficient in Microsoft Excel and Financial Accounting System required; knowledge of Avatar a plus; knowledge of Intacct Accounting Software a plus; ability to meet deadlines.

  • Ability to effectively deal with employees and the public, including vendors.

  • Ability to operate in a team environment.

  • Experience in a non-profit organization a plus.

    TYPICAL DUTIES &

    RESPONSIBILITIES:

  • Process all payments into operating account. Ensure the proper documentation is noted in appropriate system.

  • Prepare and send billings to various customers and 3rd parties.

  • Run billing error reports and resolve issues.

  • Audit and reconcile accounts to ensure timely payment through computerized accounting system.

  • Develop and maintain an electronic filing system for all receivables which facilitates recovery for analysis and year-end audits.

  • Maintain files, train designated custodians.

  • Resolve questions and problems related to accounts receivable in order to facilitate timely collections.

  • Reconcile accounts receivable detail to General Ledger weekly.

  • Perform backup coverage and overflow work for other accounting staff as required.

  • Other duties as required.

  • Employees in this position will be expected to maintain confidentiality standards and to protect client information per industry requirements.

    PHYSICAL

    REQUIREMENTS:

  • Sit or stand at a computer approximately 80% of the time.

  • Lift between 5 and 20 pounds approximately 5% of the time.

  • Reach, twist, and/or turn approximately 10% of the time.

  • Look at a computer screen approximately 80% of the time.

  • Use phone communications approximately 40% of the time.

  • Stoop, bend, and climb approximately 4% of the time.

  • Drive a vehicle approximately 3% of the time.

  • Ability to enter data for extended periods of time.

  • Ability to reach at shoulder height or lower approximately 5% of the time.