Assistant Controller

Under the general direction of the Controller, plans, organizes, supervises, and directs all financial and accounting activities of the agency. Responsible for the development, interpretation, coordination and administration of the organization's policies on accounts payable, accounts receivable, expense management, and adjusting journal entries. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include supervision of accounting staff including interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Supervisory duties to be performed in conjunction with the Controller and staff report directly to Controller. May perform controller duties on a temporary basis in the absence of the Controller.

BHR offers an exceptional benefits package with 100% paid medical and dental insurance for the employee, paid holidays and a generous paid time off policy. Compensation dependent on qualifications and experience.

RESPONSIBLE TO:  Controller

QUALIFICATIONS:

  • Bachelor's degree in accounting, finance, or business administration with at least five years' experience in financial and/or business administration general ledger experience.
  • Knowledge of HIPAA required Substantial rules and regulations.
  • Proficient in integrated accounting software use, spreadsheet and word processing applications; familiar with database concepts.
  • Knowledge and experience in supervising employees.
  • Experience providing leadership in a non-profit healthcare setting is preferred.
  • A demonstrated ability to work with a variety of disciplines, including participation in team management.
  • Must have strong organizational skills and attention to detail.
  • Must have the ability to communicate effectively, both orally and in writing.
  • Must be time-flexible and available to participate in organization functions at times when it may not be personally convenient.
  • Must be able to pass pre-employment and on-going criminal background and Inspector General check.
  • Current WA State driver's license or have requested and obtained an appropriate accommodation.

TYPICAL DUTIES & RESPONSIBILITIES:

  • Work collaboratively with the Controller in the establishment and achievement of department goals and performance measures.
  • Assist Controller with analysis and preparation of general ledger accounts.
  • Primary responsibility for managing and preparing for the annual external audit.
  • Review bank reconciliations and maintain agency wrap checking account.
  • Post payroll and other journal entries.
  • Maintain ledgers or other supporting backup schedules for long-term debt and related interest and fixed assets and related depreciation. 
  • Help maintain billing structure inside of Electronic Health Record.
  • Cross-train staff on accounts payable and payee duties and provide back up for these functions.
  • Supervise, evaluate, and train accounts payable and payee staff, including delegation of work, monitoring quality and quantity of work, and performing reviews.
  • Develop accurate and efficient accounts payable procedures and systems.
  • Assist the Controller with ad hoc analyses and explanation of variances.
  • Respond to staff and client questions as appropriate and participate on cross-functional project teams.
  • Perform any other responsibilities and special projects as assigned by the Controller appropriate to the position and not specifically listed in the job description.
  • Analyze the financial details of past, present, and expected operations to identify development opportunities and areas where improvement is needed.

THE FOLLOWING STANDARD FUNCTIONS APPLY:

  • Assures the quality of services provided to the "customers" of assigned areas whether they are external customers (e.g. clients, payers) or internal customers (e.g. peers, supervisors).
  • Facilitates a smooth-running, efficient organization and a positive work environment for employees. Assigns and delegates responsibilities to BHR staff as necessary to carry out the goals and objective of the agency.
  • Operates within agency personnel policies and guidelines including, but not limited to, such matters as recruitment, hiring and termination, compensation, leave, training and development, discipline, and performance evaluation. Attests that staff in the assigned program(s) is competent to perform assigned work.
  • Enforces agreements and professional contracts to assist the agency with such matters as service delivery, planning and developing facilities, finances, and personnel programs.
  • Participates in establishing long-range strategies/plans.
  • Facilitates policy and program development by informing the CEO and/or Controller of (1) current trends, issues, developments, and activities in behavioral and mental health care, (2) the nature of the services being provided, and (3) changes and developments in community behavioral, mental health, and addiction recovery needs.
  • Recommends policy and program direction, development, or modification to the Controller.
  • Operates within the financial, accounting, and billing systems to ensure timely and accurate reporting of the agency's financial status and to support development and monitoring of the budget. Supports procedures and guidelines ensuring fiscal accountability of agency program divisions. Ensures timely and accurate reporting of all financial and accounting statements.

THE FOLLOWING SCHEDULED DUTIES SHALL BE PERFORMED BY SUPERVISORS/MANAGERS/DIRECTORS:

  • Complete assigned employee performance evaluations
  • Ensure adherence to BHR policy
  • Review RU financial statements for accuracy and completeness and explain actions to correct budget variances
  • Annually sign the conflict of interest statement
  • Attest to the accuracy completeness and timely filing (3 days) of occurrence reports to Quality Management
  • With CEO and Controller, conduct quarterly financial reviews and attestation to the Board.
  • Perform other responsibilities assigned by the CEO and/or Controller appropriate to the position and not specifically listed in the job description.